What is HR outsourcing?   As our team is contacted by business owners, we frequently get asked, “What is HR outsourcing anyway?” We love to hear this question because as we explain what HR outsourcing is, we get to share ways that the callers can let go of many time-intensive tasks and really get back to focusing on growing their business. We also lower their stress level by showing them how we’ll help keep them in line with the ever changing legal HR landscape. What is HR outsourcing? In our view, it’s the ability for your company to rely on professionals who can take care of:   Legal and Compliance - to help avoid employee claims and to avoid fines. Employee Policy - documentation and communication to let employees understand what they need to know. Benefits program development to create an appropriate set of benefits to retain employees and be in sync with the company’s corporate culture. HR outsources usually have relationships with benefit providers and can help secure fa ...

Timecard form spreadsheet to print As another offering in our template area of the site, we’re posting our timecard form spreadsheet. Feel free to use this timecard form spreadsheet for your company. When owning a business, documenting employee work time can greatly help lower confusion and strees at the end of a pay period. Requiring both the manager and worker to sign the timecard helps to promote the timely completion of the form and creates a paper trail to lower payroll.   This form is based on a bi-weekly pay cycle. Customize the form as you see fit.      Modern Business Associates is an HR company that frequently helps companies with their business forms.  As a Professional Payroll and HR outsource organization, our clients rely on us to help them effectively deal with these kinds of topics.

  Tax W9 Form – Free Explanation and Printable Form     Tax W9 forms are used to collect the U.S. Taypayer’s ID. As a business owner, you may come in contact with this form in two circumstances. The first is if one of your customers requests that you fill out the form and send it to them so that they can abide by tax law requirements to document their suppliers of products and services.  It lets them report their payments made to others.   The second circumstance is when you need a tax W9 form from the outsources and suppliers you cut checks to during the year.   The form is never actually sent to the IRS, but it’s saved by the filer as backup documentation for verification purposes. The information from the W9 and the payments to the provider are usually recorded on a Form 1096 or 1099.   Note that the tax w9 form can also be used to avoid some withholdings. The person cutting the checks must keep withholding taxes on some reportable payments for ...

  Free Business Form Templates for immediate download   We have a growing list of free business form template for immediate download for you. As a business owner, saving time using templates instead of creating forms from scratch can be a great decision.   Our Free Business Form Templates include   Direct Deposit Authorization Form Free Template Employee Change Form Free Template Employee Vacation Request Form – Free Template Payroll deduction authorization form – Free Template Free employment application forms to download Employee Discipline Templates - Free Template     Modern Business Associates offers a variety of frequently needed blank business forms, free templates and example letters in our free business form templates news category.   Modern Business Associates is an HR company that frequently helps companies with their business forms.  As a Professional Payroll and HR outsource organization, our clients rely on us to help them effectively deal ...

  Direct Deposit Authorization form – Free Template   For people searching for a free template of a direct deposit authorization form, we’ve posted one in our free business form templates resource center. Feel free to print it out and customize it for your company. Keep in mind that a proper direct deposit authorization form will include:   An option for at least three different locations to place money. Each option should include Name of the financial institution Account Number Routing Number A check box to indicate whether the account is a Checking, Savings or Investment Account. The amount to place in the account (Net, Percentage, fixed dollar figure) A note about what documentation you need in addition to the form, typically a voided check or a copy of the savings account Identification Card.   Here’s the link to our free direct deposit authorization form template.   Modern Business Associates offers a variety of frequently neede ...

HR Company in Tampa Bay. Providing HR Outsource Services in Tampa and St. Petersburg   When you look for an HR Company in Tampa Bay, keep in mind that human resources outsourcing is now more than just cost reduction. With a combination of human resource processes and HR software, an HR company can improve workforce performance. When you enter into a human resources outsourcing agreement with Modern Business Associates (MBA), we act as a strategic back office. An HRO relationship offers clients human resources support in any of four targeted areas: HR Company Essentials: Employee Benefits Support Risk Control and Workers' Compensation Insurance Human Resources Consulting Business Insurance Management   In addition, payroll processing can also be a key area to outsource due to the complications with deductions, taxes and reporting regulations.   In an HRO arrangement, clients receive administration assistance, but unlike in a PEO arrangement, a co-employment ...

Checklist for Payroll Processing   Are you arranging for your employees to be paid for the first time or organizing your current process? A great way to go, is to create a written payroll processing checklist. Payroll processing can be made easier by checking the following items to make sure you have them addressed in your written process.   Having a payroll checklist can help you avoid oversights that can lead to legal penalties and embarrassing hassles fixing mistakes on paychecks.   Payroll Planning: Which employees are on an annual salary, and which ones are being paid hourly? How are the hourly employees recording their time (time clocks? Time Sheets?) Will you cut checks, or offer direct deposit? What deductions will you handle? Benefits? 401(k), health insurance, disability? How will you factor in overtime and bonuses? How often will you cut checks? What is the process for getting new-hires into the system? How are pay changes and termina ...

Best Payroll Services – What to look for   When looking for the best payroll services, there’s handful of things to look for first. When evaluating the best payroll services, keep the following list of requirements in mind. Take the ones that impact your situation the most.   Customer service is a big one. Knowing they will be responsive and fix problems that inevitably crop up should be a pressing factor in your search.   The best payroll services have capabilities like: Ability to distribute the paychecks after they have been created. Ability to file tax returns on all levels of government. W-2 and W-3 processing. Online tools Direct deposit options Employee-facing customer service capabilities Handling the variety of deductions and tax withholdings. Will they certify the payroll run? Reporting the way you need it. Bringing ideas to you about tax credit opportunities   Reliability must be a factor too. Does your interaction ...

  Payroll deduction authorization form – Free Template   We’ve posted a Payroll deduction authorization form in our free business form templates resource center. Feel free to print it out and customize it for your company. Keep in mind that a proper payroll deduction form will include: A place for the employee name. A blank are for the date, and another one for the effective date. A place to list the different kind of deductions. Be specific so there’s no confusion. Authorization verbiage that can be read by the employee to clearly understand what your company will do with the form and stating concepts like authorizing your company to withhold the deductions. A signature line for the employee to sign on. Modern Business Associates offers a variety of frequently needed blank business forms, free templates and example letters in our free business form templates resource center.  Modern Business Associates offers a variety of frequently needed blank business ...

Occupational Health concerns at a workplace, tips to avoiding workplace injuries.   Occupational health concerns at the workplace can cause un-needed stress on your workforce and expose you to liability. Your goal, as a business owner, should be to create a safe work environment for your employees. As part of your occupational health plan, you may also consider the health of your customers, suppliers, nearby communities who may be impacted by your business operations. Create a safety manual and include: Proper procedures for performing routine tasks that could be dangerous. (Employee feedback on this section is very beneficial to creating a good safety manual.) What to do in an emergency: fire, natural disaster, etc. Location of fire-exits and fire extinguishers. Have an insurance professional or attorney review your manual and policies. Lastly, make a point that safety meetings and inspections are important.   As inspiration, you might want to focus on two main benefits ...