Federal Annual Inspection Form 49 CFR: Getting One and What’s involved

Federal Annual Inspection Form 49 CFR
Form Description
General Requirements
Link to Federal Annual Inspection Form 49 CFR
For all commercial motor vehicles, an annual vehicle inspection is required by the Department of Transportation (DOT). This Federal annual inspection is Form 49 CFR. Motor carriers can only use commercial motor vehicles if each section identified in appendix G of the Federal Motor Carrier Safety Regulations has passed an inspection. This is in agreement with the terms of that section during the previous 12 months. It’s important to note these annual vehicle inspection requirements apply to all commercial motor vehicles.
General Requirements:
  • 49. CFR part 396.16 states a motor carrier cannot use a commercial motor vehicle unless each section identified in appendix G has passed an inspection at least once during the preceding 12 months. Documentation of the inspection must be on the vehicle.  The term “commercial motor vehicle” includes each vehicle in a combination vehicle (such as the towing vehicle and the trailer or the tractor and the semi-trailer). Documentation of the inspection may consist of a decal or sticker and should reflect the following:
    • Name and address of motor carrier (or individual who has the inspection report)
    • Inspection date
    • Information identifying the vehicle inspected (if not clearly marked)
    • Certification the vehicle has passed an inspection
  • Commercial motor vehicles that are subject to a State inspection program must be inspected as follows:
    • In accordance with the State inspection program
    • Conducted by State personnel (at State authorized commercial facilities or by the motor carrier through a State authorized self-inspection program)
  • Vehicles that pass a periodic or roadside inspection under any state government or the Federal Highway Administration (including the minimum requirements of appendix G, will be considered to have met the requirements for annual inspection. This lasts for a length of 12 months from the last day of the month during which the inspection was conducted.
  • Motor carriers are responsible for repair or any part or accessory that does not meet the requirements of appendix G.
  • The motor carrier or individual responsible for the inspection should retain the original (or a copy) of the inspection report for 14 months. This should be kept where the vehicle is housed or maintained. In the event the current motor carrier did not perform the vehicle’s last inspection, the motor carrier must obtain the original or a copy of the last inspection.
To learn more about the Federal Annual Inspection Form 49 CFR, click here. To view Appendix G, click here.
Modern Business Associates is an HR company that focuses on payroll and HR outsourcing.  We routinely work with clients on Federal Annual Inspection Form 49 CFR’s. As a Professional Payroll and HR outsource organization, our clients rely on us to help them effectively deal with these kinds of topics.